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check-in software for tech conference

The Hottest New Check-in Software for Tech Conferences

Tech conferences always sound boring to friends and family, but these events can be some of the most exciting, life-changing opportunities your guests will have to connect with their peers and explore new advances in their field. For a brief moment, tens of thousands of people move into a space where they attend talks and workshops, promote professional materials, and eat, sleep, and breathe everything they’ve made the focus of their lives.

Of course, you’d think a conference about tomorrow’s tech solutions would be a futuristic experience from start to finish, but many of them still suffer from the dial-up version of check-in and guest management. Visitors are standing in long lines in front of even longer tables to manually confirm their details and get issued a paper badge on a string. It takes forever and brings into question how serious an AI or robotics conference really is about changing the world if they’ve organized themselves like a local election center.

That’s where the new check-in software for tech conference organizers is revolutionizing the top productions and driving the bottom line. Facial authentication adds a tech-savvy and lightning-fast flourish to the check-in experience for guests at any conference, and with a single smile, it can automatically greet a conference-goer, print their badge, and confirm every aspect of their stay. Instead of pulling out their phones to post a frowning face, a quick selfie is all it takes to accurately and securely speed them through the doors. 

Here’s how facial authentication solutions can change the face of your next tech conference—and save you thousands of dollars in the process. 

The Check-In Bottleneck at Conferences

Getting conference participants registered, issued badges, and ready to explore your event is one of the most complicated parts of running a tech conference. Staff have to verify everyone’s name, confirm their ticketing, double-check details like admission to special events, and issue accurate credentials. It’s a lot of information to cover, and even the most tech-heavy conferences are often still relying on tables with a dozen employees and stacks of paper name tags to manage the process.

This almost always means long lines and inefficient processes, and it’s not a great look for participants who are looking to be blown away by the flashy advancements that new tech should deliver. Everyone knows that even the coolest new gadgets break down occasionally, but standing in line waiting for someone to leaf through a messy digital spreadsheet can be an exceptionally frustrating introduction to the world of tomorrow. 

Old-School Badges 

Private companies are landing spacecraft on the Moon (and almost upright!), and getting a paper ID at a tech conference seems dated even by Apollo Program standards. It’s not just about the incongruent vibe either—we’re used to accessing our phones with our faces and confirming payments with a swipe! 

Everyone knows that tech is all about delivering fast, efficient, and secure solutions to problems that make interacting with the everyday world an exceptional and fun experience. Conference coordinators also need to be able to monitor access to events and staging areas and collect attendance data for future analysis. It’s very easy for attendees to swap or share badges without a face to go with a name. Furthermore, a lost ID can mean a lot of hassle and wasted opportunities for a forgetful guest. 

Upgrading Your Tech Event with Facial Authentication Solutions

The top tech conferences aren’t wasting any time transporting their attendees into the future by leveraging facial authentication software. By linking all your guests’ information to their facial profile, a simple smile is all it takes to confirm their ticketing, issue credentials, and streamline their entry and access throughout the event. It can even be used to issue personalized greetings and link payment data to deliver near-magical ease to every aspect of their experience. 

And the best part? Facial authentication software lets your team do much, much more with fewer resources, so staff can be redeployed to help enhance the experience of your guests rather than troubleshoot long lines and reprint lost IDs. 

Here are some of the top benefits check-in software for tech conference organizers can deliver:

  • Speed: Facial authentication can confirm a user’s information in as little as 300 milliseconds, and these Express Access lanes can admit guests up to 4x faster than traditional processes. 
  • Accuracy: Computers don’t get tired or confused (well, not easily), and the best facial check-in software for conference admission is more accurate than the iris scanners used by airport security. 
  • 2-Factor Authentication: Because every guest’s credentials are paired with their face, there’s never any question about who a badge belongs to. Check-in software for tech conferences that uses facial authentication can eliminate issues of lost IDs or badge sharing.
  • Fast Onboarding: The top software solutions are designed to be lightweight and work with common consumer hardware, so they’re simple to onboard and easy for staff to use. That means they can be implemented in as little as 30 days.  
  • Redeploy Staff: Facial authentication check-in software for tech conferences takes the pressure off staff to organize and coordinate all of their guests’ details—everything they need to know is stored on a single profile. That means your people can focus on making your event a smash hit for guests instead of fumbling with logistics. 

Taking Your Tech Conferences into the Future 

Attendees want to experience the hottest new trends in today’s tech world when they go to an industry conference, and their standards and expectations are going to be high. If the moment they arrive they’re already dealing with yesterday’s slow and inefficient systems creating lines that stretch into tomorrow, they’ll already have one foot out the door. 

Check-in software for tech conference experiences powered by facial authentication sets the tone with a sensational futuristic interface that infuses touch points throughout the venue with the effortless magic technology can provide. Start exploring how these systems can save money and power your next conference with awe-inspiring ease. 

About Wicket

Wicket Software is a privacy-first facial authentication platform provider with patented computer vision AI technology that enables sensational event experiences for fans, guests, and employees with frictionless touchpoints that delight users and strengthen security.

Wicket has been in use since 2020 and deployed for facial ticketing, credentialing, access control, and payments in numerous sports stadiums, at major conferences, and in corporate office environments.

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